Exhibitor Info

Register

Online registration will close at midnight EST on April 28, 2017. Onsite registration will NOT be available.

Vendor questions may be directed to Jennifer McCann at [email protected].

Overview

Why Exhibit?


This year power will be included for every exhibit booth. No need to pre-order and pay an additional fee. And complimentary Wi-Fi will be available in the exhibit hall.

What’s Included in the Exhibit Fee?


Exhibit Set-Up

Exhibitor installation is available and highly encouraged on May 3rd from 6:30 PM – 10:00 PM. During the show, all booths must remain fully intact and manned, and all exhibit materials and equipment must be contained within your booth space. Please work with Vendor Coordinators – Jennifer McCann ([email protected]) to arrange your exit.


Exhibit Pricing

 
Before Feb 1, 2017
Feb 1 - Mar 31, 2017
After Mar 31, 2017
Single Booth
$700
$775
$875

** VIRTUAL VENDORS – $250

You send brochures, pamphlets, vendor gift (Must have a gift) that we display on a table. In turn, you will receive a list of attendee’s contact information.


Corporate Sponsorship

Eligibility

Any corporation interested in the purposes of the Colorado Health Information Association (CHIMA) is eligible for Corporate Sponsorship.  Each Corporate sponsor shall designate one (1) individual who receives the rights and privileges of Corporate sponsorship for one (1) year [as described below].  Subsidiaries, affiliates, and divisional companies are not included under the Corporate sponsorship of the parent corporation, but are eligible for Corporate sponsorship in their own right.

Annual Dues

Annual dues for Corporate sponsors vary according to level chosen ($500, $1000 or $1500); membership is for one (1) year.  All benefits must be used during the 12 month period after purchase.  Any unused benefits will be forfeited.

 
Bronze $500
Silver $1000
Gold $1500
Sponsor at selected event during Annual Meeting*
Free booth space at Annual Meeting
Marketing flyer inserted in program materials for Annual Meeting
(flyer supplied by Corporate Sponsor)
Sponsorship of membership e-mail blasts, with company name, logo, tagline and link to website.**

(2 e-mail blasts)

(4 e-mail blasts)
Free Annual Meeting registration for one company representative for the educational sessions***
50% discount on booth space at Annual Meeting
25% discount on booth space at Annual Meeting
Company link and description of services on CHIMA website
Eligible to serve on CHIMA committees ++
*Not guaranteed to be exclusive sponsor.
**CHIMA controls the dates and content of e-mail blasts. Same name/logo/tagline for each blast. Not guaranteed to be exclusive sponsor.
***Any sessions requiring additional costs are not included.
++ Voice but no vote

CHIMA Annual State Meeting: 

This meeting is usually held in May each year with approximately 150 – 200 attendees.  Each Attendee and Vendor receives an Attendance Roster.

CHIMA Representation on Committees:

Corporate sponsors are eligible to serve on the following committees:  Data Quality, Annual Meeting, Advocacy/Governmental Relations, Post Acute Care, Physician Practice and Technology.

Web Site:

Corporate sponsors will be listed and linked on the CHIMA web site.

Corporate Sponsor Package Cancellation Policy

If cancellation of a corporate sponsorship package is received within 30 days of registration, a full refund will be given. No refunds will be given after 30 days.


Sponsorship Opportunities

Companies can participate in sponsorship of the CHIMA Annual Meeting by purchasing the items listed below OR by becoming a CHIMA Corporate Sponsor. Companies who are a sponsor of the meeting will be recognized in the sponsorship section in the on-site program, at your booth, and in person at the member/vendor luncheon.

Opportunity
Before Feb 1, 2017
Feb 1 - Mar 31, 2017
After Mar 31, 2017
Breakfast Sponsorship
$500
$1000
$1500
Fruit Station Sponsorship
$500
$1000
$1500
Break Sponsorship
$500
$1000
$1000
Lunch Sponsorship
$1000
$1500
$2000
President's Reception
$500
$1000
$1500
Sponsor a Speaker
$500
$500
$500
Sponsor Speaker Track
$1000
$1000
$1000
Program Printing
$450
$450
$450

Corporate sponsors receive first priority in assignment of booth space. Space is subject to availability, and will be allocated on a first paid/first-reserved basis. The decision with respect to allocation of booth space will be binding upon all exhibitors. Exhibit space will not be assigned unless full payment is received. A vendor registration confirmation packet will be emailed to all registered vendors two weeks before the meeting. In the event of conflict or conditions beyond our control, CHIMA reserves the right to rearrange the floor plans.


Hotel Reservations

Denver Marriott Westminster
7000 Church Ranch Boulevard
Westminster, CO 80021

Room rate – $155 (tax not included)

Standard wireless internet included in room price.

Book your group rate for Colorado Health Information Management Association

Online Booking

For reservations call: 800-228-9290

Reservations must be made by April 12, 2017 to receive this rate. Note: Room availability is first come, first served.


Special Needs

CHIMA will take the steps that are required to ensure that no individual with a disability is excluded, denied services or segregated due to the absence of auxiliary aids and services.  If you need any of the auxiliary aids or services identified in the Americans with Disabilities Act, or if you have special dietary needs, please contact Ann Nowlin at 785-221-3146 or email [email protected].


Cancellation

Please visit the terms and conditions.

If you need to cancel your registration, please email [email protected]. You will need to reference the meeting name and meeting date.