Exhibitor Info

2018 Annual Meeting

May 3-4, 2018
Denver Marriott South at Park Meadows
Lone Tree, CO


Overview

Why Exhibit?


This year power will be included for every exhibit booth. No need to pre-order and pay an additional fee. And complimentary Wi-Fi will be available in the exhibit hall.

What’s Included in the Exhibit Fee?


Exhibit Set-Up

Exhibitor installation is available and highly encouraged on May 2nd from 6:30 PM – 10:00 PM. During the show, all booths must remain fully intact and manned, and all exhibit materials and equipment must be contained within your booth space. Please work with Vendor Coordinators – Jennifer McCann ([email protected]) to arrange your exit.


Exhibit Pricing

 
Early Registration
(Through 1/15/18)
Regular Registration
(1/15/18 - 3/31/18)
Late Registration
(4/1/18 - 4/25/18)
Single Booth
$700
$775
$875

** VIRTUAL VENDORS – $250

Virtual Vendors send brochures, pamphlets, vendor gift (required) that will be displayed on a table. In turn, you will receive attendee contact list following the event.


Corporate Sponsorship

Eligibility

Any corporation interested in the purposes of the Colorado Health Information Association (CHIMA) is eligible for Corporate Sponsorship.  Each Corporate sponsor shall designate one (1) individual who receives the rights and privileges of Corporate sponsorship for one (1) year [as described below].  Subsidiaries, affiliates, and divisional companies are not included under the Corporate sponsorship of the parent corporation, but are eligible for Corporate sponsorship in their own right.

Annual Dues

Annual dues for Corporate sponsors vary according to level chosen ($500, $1000 or $1500); membership is for one (1) year.  All benefits must be used during the 12 month period after purchase.  Any unused benefits will be forfeited.

 
Bronze $500
Silver $1000
Gold $1500
Sponsor at selected event during Annual Meeting*
Free booth space at Annual Meeting
Marketing flyer inserted in program materials for Annual Meeting
(flyer supplied by Corporate Sponsor)
Sponsorship of membership e-mail blasts, with company name, logo, tagline and link to website.**

(2 e-mail blasts)

(4 e-mail blasts)
Free Annual Meeting registration for one company representative for the educational sessions***
50% discount on booth space at Annual Meeting
25% discount on booth space at Annual Meeting
Company link and description of services on CHIMA website
Eligible to serve on CHIMA committees ++
*Not guaranteed to be exclusive sponsor.
**CHIMA controls the dates and content of e-mail blasts. Same name/logo/tagline for each blast. Not guaranteed to be exclusive sponsor.
***Any sessions requiring additional costs are not included.
++ Voice but no vote

CHIMA Annual State Meeting: 

Our 2017 meeting drew 300 professionals, many of whom are key decision makers who need your information and can help you expand your business. Each Attendee and Vendor receives an Attendance Roster.

CHIMA Representation on Committees:

Corporate sponsors are eligible to serve on the following committees:  Data Quality, Annual Meeting, Advocacy/Governmental Relations, Post Acute Care, Physician Practice and Technology.

Web Site:

Corporate sponsors will be listed and linked on the CHIMA web site.

Corporate Sponsor Package Cancellation Policy

If cancellation of a corporate sponsorship package is received within 30 days of registration, a full refund will be given. No refunds will be given after 30 days.


Additional Sponsorship Opportunities

Companies can participate in sponsorship of the CHIMA Annual Meeting by purchasing the items listed below OR by becoming a CHIMA Corporate Sponsor. Companies who are a sponsor of the meeting will be recognized in the sponsorship section in the on-site program, at your booth, and in person at the member/vendor luncheon.

Opportunity
Before Feb 1, 2018
Feb 1 - Mar 31, 2018
After Mar 31, 2018
Breakfast Sponsorship
$500
$1000
$1500
Fruit Station Sponsorship
$500
$1000
$1500
Break Sponsorship
$500
$1000
$1000
Lunch Sponsorship
$1000
$1500
$2000
President's Reception
$500
$1000
$1500
Sponsor a Speaker
$500
$500
$500
Sponsor Speaker Track
$1000
$1000
$1000
Program Printing
$450
$450
$450

Corporate sponsors receive first priority in assignment of booth space. Space is subject to availability, and will be allocated on a first paid/first-reserved basis. The decision with respect to allocation of booth space will be binding upon all exhibitors. Exhibit space will not be assigned unless full payment is received. A vendor registration confirmation packet will be emailed to all registered vendors two weeks before the meeting. In the event of conflict or conditions beyond our control, CHIMA reserves the right to rearrange the floor plans.


Hotel Reservations

Click here for more information on Hotel Reservations.


Special Needs

CHIMA will take the steps that are required to ensure that no individual with a disability is excluded, denied services or segregated due to the absence of auxiliary aids and services.  If you need any of the auxiliary aids or services identified in the Americans with Disabilities Act, or if you have special dietary needs, please contact Ann Nowlin at 785-221-3146 or email [email protected].


Cancellation

Please visit the terms and conditions.

If you need to cancel your registration, please email [email protected]. You will need to reference the meeting name and meeting date.


Questions

Questions about the event or the sponsorship opportunities available? Please contact us at [email protected]


Registration

Register

Online registration will close at 11:59 PM ET on April 26, 2018. Onsite registration will NOT be available.

When you register online, you will have the option to pay by mail with a check or pay online with a credit card (AMEX, MasterCard, Visa, or Discover).

If you are paying by check, select “mail a check” under payment options. You will later see instructions to print the confirmation page and mail your payment to KnowledgeConnex. The mailing address will be on the invoice. Make your check payable to KnowledgeConnex and include the confirmation/order number with the check. Checks that do not reference the confirmation number will be returned to you and will not be applied to the registration.