Family Health West

Introduction:

Supervises overall activities and staff of the Health Records Services Department. Provides resource pertaining to health records management to the facility. Is responsible for appropriate quality and quantity of Health Record Services staff.

Job Description:

• Develops and implements health record policies and procedures to comply with state and federal regulations for Hospital, and physician office requirements.  Stays abreast of changing regulations from CMS, CDOH and other regulatory partners.
• Performs leadership functions, including selection, scheduling, training, performance management and discipline and evaluating Health Records Services staff.  Instilling passion in assigned staff.
• Responsible for determining and presenting proposed department budget and estimated expenditures.
• Is a resource to the facility, medical staff, patients, and residents for health records questions and records concerns..
• Supervises overall activities of the Health Records Services Department, including but not limited to transcription, analysis, hospital and limited physician coding.
• Supervises majority of all Release of Information services for facility and Physician Services to persons and agencies according to regulations.
• Formulates long and short-term goals for the HIM Department.  Integrates new developments when practical and cost effective.
• Participates on various facility committees.  Serves as a liaison for internal teams.  Makes efficient use of work time to accomplish assignments as well as the ability to accept or respond to change in the work environment in a way that promotes the organization’s goals and objectives.
• Interacts and cooperates with physicians, management personnel and representatives of external agencies and clients.
• Attends Utilization Review.
• Monitors records documentation.
• Facilitates monthly departmental meetings.
• Has a knowledge and understanding of the organizations internal and external customer needs and is committed to meeting or exceeding those expectations.
• Prepares records for variety of internal and external audits.
• Oversees and trains staff on proper process for scanning and archiving of paper records.
• Administers and maintains the user portion of the document scanning program (Paper Vision).
• Organizes quarterly review of billing and medical records for compliance.
• Supports payroll functions.
• Conducts department inventory and orders supplies as needed.
• Supervises the Health Records Services Staff. Day-to-day activities, establishes work schedules and assignments.
• Maintains departmental day-to-day record completion, storage and retrieval.
• Conducts on-going training and evaluation of departmental staff.
• Oversees coding efforts and provides leadership and guidance of the coding team to improve accuracy, integrity and quality of patient data ensuring minimal variation in coding practices.
• Monitors coding workload, serving as a main resource for daily coding issues and questions, and training new employees as needed.
• Ensures department employees are accountable and adhere to all FHW policies and procedures, governmental laws and regulatory standards.
• Conduct random audits of medical charts at regular intervals to determine the completeness of the medical record.
• Participates in organizational planning and implementation of departmental programs and projects to meet the organizational objectives.
• Anticipate and react appropriately to changes in resources, priorities while maintaining organizational structure sufficient to meet goals and objectives and maintain procedures and guidelines to ensure efficient and legally compliant operations.
• Oversees the completion and quality of patient charts and records and performs regular audits, taking corrective actions when necessary
• Develops patient focused record flow and control systems and processes while analyzing, implementing and reviewing quality control measures.
• Works with the CFO and the Director of Finance and Executive team to develop and implement operation and capital budget plans.
• Determines department budgeting needs based on zero based budget.
• Adheres to organization budget controls; Meets department budget goals.
• Oversees the assignment of proper codes to all patient charts using ICD-10-CM for all diagnoses and procedures and coding guidelines and conventions for CPT codes while determining completeness of and/or legibility of charts, completing necessary documentation and following up with staff to resolve discrepancies.
• Collaborates with the Patient Financial Services department to ensure that all coding and billing procedures are compliant and the maximum revenue is generated.
• Other job related duties as assigned.

Leadership Responsibilities:

• Involve people and help them to invest their personal commitment.
• Build good initiators.
• Encourage staff to generate good ideas.
• Build collaborative, interdependent and supportive teams.
• Develop strength between units and peers.
• Initiate new ideas and directions at own level.
• Generate positive innovations with team without those changes being imposed by management.

This position provides direct / indirect supervision to Health Records staff and volunteers under his/her charge.

Required Qualifications:

• Must have excellent analytical and problem-solving skills.
• Must have the ability to apply critical thinking skills and suggest and/or resolve daily staffing needs.
• Must have excellent leadership ability and people skills.
• Must have the ability to demonstrate objectiveness and concern for all patients, residents and staff.
• Must have the ability to communicate effectively and professionally, both verbally and in writing.
• Requires the ability to deal with a variety of abstract and concrete variables.
• Requires ability to interpret a variety of instructions furnished in written, verbal, diagram or schedule form.
• Requires the ability to define problems, collect data, establish facts, and draw valid conclusions.
• Requires the ability to read, analyze, and interpret human service periodicals, professional journals, technical procedures, and governmental regulations.
• Requires the ability to write reports, clinical records, business correspondence and procedure manuals.
• Requires the ability to effectively respond to questions from groups of managers, clients, customers and the general public.
• Requires the ability to calculate figures and amounts such as percentages, mean, mode and median.
• Requires the ability to draw and interpret graphs.

Education Qualifications:

Compensation/Benefits:

Family Health West offers a full range of benefits including Medical/Dental /Visions plans. An retirement program with employer matching and excellent vesting schedule. Plus a variety of voluntary benefit options.

Apply Online: https://familyhealthwest.atsondemand.com/

Estes Park Health

Introduction:

Job Description:

The HIM Director provides management and supervision of department staff, including all Coding, Release of Information, Records management, Statistical preparation, Compilation, reporting and distribution as well as hiring and training.  Will perform Coding and Abstracting as needed.  Serves as Privacy Officer for HIPAA compliance.  Acts as custodian of all medical records.

Preferred Qualifications:

• Experience as a Health Information Management Director

Instructions for Resume Submission:

Please apply on our web site at www.EPH.ORG.  A resume may be submitted within the application.

Craig Hospital

Introduction:

Craig Hospital is a world-renowned rehabilitation hospital that exclusively specializes in the neuro-rehabilitation and research of patients with spinal cord injury (SCI) and traumatic brain injury (TBI). This position will incorporate both ROI and medical staff credentialing. Credentialing experience is not required, instead it will be on the job training.

Job Description:

The Release of Information Specialist II is responsible for responding to written and verbal requests for release of information from medical records in accordance with confidentiality, privacy and security policies and procedures. This position will be responsible for assisting with the medical staff and AHP credentialing process and the biennial reappointment process. This position provides secondary telephone coverage to main phone number by answering and processing incoming telephone calls and serves as back up to the receptionist by assisting patients, staff, and all other customers. Primary methods of researching information include phones, internet, faxes, emails and letters.  This position will coordinate external case manager needs and transcribe dictation as needed.

• Respond in a timely manner to requests for release of medical information according to state and federal regulations and hospital policies insuring that information is only released upon receipt of a HIPAA compliant authorization and insure that only the minimum necessary information is released.
• Process release for medical information within established time frames while responding to urgent verbal/telephone requests for information within 24 hours of receipt or sooner as agreed upon by requester.
• Process continuing care requests and authorizations for current inpatients to release to providers for continuing care.
• Assist with prepping and scanning of documents into the EHR
• Provide point of contact scanning training as needed and troubleshoots any technical problems associated with this process.
• Assist with processing the medical staff and allied health professional appointment and reappointment applications.
• Respond to requests for medical staff appointment verifications and reference information concerning medical staff members and allied health professionals.
• Assist patients and staff with the HIPAA Privacy policies and procedures relative to the HIM department responsibilities regarding authorizations, patient access, request for amendments, accounting of disclosures and minimum necessary standards.
• Assist with the data retrieval for medical staff clinical monitors and other quality improvement related studies, based on pre-established criteria.
• Identify the monthly extended stay review cases, prepare and distribute the appropriate checklist for each case and compile the summary table for the MSEC meeting.
• Communicate with attorneys and law enforcement, auditors, and insurance company representatives as well as other members of the Craig Hospital team regarding requests as needed.
• Coordinate the HIM portion of the quarterly Outreach Clinic, which includes the tracking of document completion, processing release of information requests as they pertain to the Outreach Clinic.
• Monitor the failed transcription/fax application queue and process any dictations that did not successfully fax.

Required Qualifications:

• Licensure/Certification/Registrations: Registered Health Information Technician (RHIT) or eligible to write the accreditation examination of the American Health Information Management Association and including valid bi-annual AHIMA re-certification or Registered Health Information Administration(RHIA) or eligible to write the registration examination of the American Health Information Management Association and including valid bi-annual AHIMA re-certification.
• Education: Bachelor or Associate degree in Health Information Management
• Experience: 3-5 years of HIM experience required; previous experience in release of information practices required. 1-3 years of Quality Assurance experience preferred. 1-3 years medical credentialing experience preferred
• Skills & Abilities: Excellent organizational skills. Outstanding written and oral communication skills, Ability to work independently but also collaboratively as a member of a team. Ability to organize, prioritize and meet deadlines, while effectively managing multiple projects simultaneously. Ability to successfully handle multiple priorities, prioritize appropriately and manage frequent interruptions. Good problem-solving skills, detail oriented and excellent follow-through. Ability to relate to persons of all ages and diverse backgrounds, skills and abilities. Knowledge of basic medical terminology and medical record organization and content; Ability to determine if an authorization for release of information is HIPAA compliant. The ability to prepare letters and other written communications using proper grammar, spelling and punctuation; must be able to successfully and effectively communicate with a variety of personnel.  Ability to deal with diverse and confidential information with discretion and good judgment. Must have strong computer skills and be proficient in all Microsoft Office products

Preferred Qualifications:

• 1-3 years of Quality Assurance experience preferred.
• 1-3 years medical credentialing experience preferred

Education Qualifications:

• Education: Bachelor or Associate degree in Health Information Management

Instructions for Resume Submission:

Please apply through Craig Hospital website.

Apply Online: https://pm.healthcaresource.com/cs/craighospital#/job/1286